CHNE - MOM of Resident Meet 05/03/2017

Hello All, 

Firstly, would like to thank each and everyone who made the resident meeting  a very successful meet, and a special thanks to Mr. Tony who was able to join us.

I have copied Mr. Tony (1F) and Mr. Mark (1G) as there are strict rules of involving more than 2 board members from the Water District. Also, copied Retta from HOA.

Here is the MOM for the resident meeting held on 05/03/17 and tried capturing all the discussion we had. Feel free to reply if anything is missed from the discussion.

Item	Discussion during the Resident Meet	Contact Team
Castlehills Governance	Our special guest Tony [Member of 1F Water District Board] explained little bit of governance and asked us to go through the website www.castlehillsgovernance.com to understand the how the governance has been setup
Relation btwn City and Water district	As mentioned in the community meeting, Castlehills is the ETJ (Extra Territorial Jurisdiction) of City of Lewisville. Which would eliminate many facilities from the City and hence Water Board becomes the go to point for us and we will become limited.	Water District
Street Lights	We have requested to have 6 street lights installed but Per Water district, the 4 street lights were approved. Light by the Park (this was the hit-and-go last year) and this is replaced Light by the entrance of the Highwood Trl -> This will be installed over the median on Windhaven Pkwy Light by the entrance of Winehart St -> This will be installed over the median on Windhaven Pkwy Light in the Warwick Blvd - This will be installed in the Street as this is very long street.	Water District
Smart traffic light	As we have very dangerous blind curve at the South bound of the community on Windhaven Pkwy, need at least a smart traffic light so to reduce the danger on the residents who is exiting the community at the Winehart entrance.	Water District
Wrong way sign	Need the one on Windhaven as some people are going in wrong direction due to the hidden curve at the Winehart entrance/exit.	Water District
Move the digital speed control	To be at more appropriate location as the current location is just at the entrance	Water District
Speed bump	Per Mr.Tony, Fire department has mentioned that the response time would be increased if there are speed bumps	None
Extension of Park	Current amenities in the park is not good enough for the community, kids needs more amenities to play with. Swings are needed and any other amenities. If kids from around 7-10 families in the park, it looks full and we see many kids are visiting the park in the evenings.	Water District/HOA
Park Shaded/Covered area	Definitely need the shaded/covered area for the park as kids won't be able to play in the summer with the temperature rising.	Water District
Park - Additional Benches	Need additional benches for the park as currently we only have 3 benches as many people and kids are playing the evenings.	Water District
Sand volleyball and Baseball courts	Need to have a Volleyball and Baseball courts to teenagers can play well in the community instead of driving to other communities or parks. Per Mr.Tony, Sand volleyball is on the roll.	Water District
Dumpster Noise	On the northside of the community, the trash pickup/material loading is happening in the (late) night hours which has become a big noise disturbance. Per Mr.Tony, Water district is looking at the language used in the contracts so this will not happen going forward	Water District
Sound barriers on screening wall	Is there anyway the Sound barriers can be installed on the retain wall off the 121. Per Water district, this was constructed as per the city code.	Water District/ HOA
Retain wall on Windhaven	When some of the residents contacted HOA on this, they mentioned that it is not covered by them - Hence need to reach out to Water Board for this to understand who is responsible for this.	Water District/ HOA
Common area maintenance	Who should we talk to about the maintenance of the common green areas as HOA stopped responding to resident calls regarding this. It is becoming the big pain for the neighbors around these areas. Can we escalate to get these maintained on a regular schedule. And we need the schedule info as well as residents can monitor them. As the community is on close out, Builders are on their way out so residents can't talk to Builders and hence it is HOA responsibility to work with Builders if at all needed.	HOA
Cleaning of fitness center	Fitness centers are not being cleaned. Who to call whenever it is noticed, otherwise still HOA held responsible.	HOA
Car parking on both sides	We can always notify HOA if the cars are parked overnight. However request every resident to try park your cars in the Garage/on the Driveway instead on the street which causes very inconvenience to others.	HOA
Cameras on the entrances	Currently we notice that the cameras are on at both the entrances, are they being monitored?	Water District
Water District Debts	How much the remaining debt we have? How long do we have to pay for clearing the debt?	Water District
How the HoA funds catered to?	As the HOA payers would like to know how are the HOA funds are being utilized as we don't see anything happening to our community with respect to any improvements requested.	HOA
HOA Elections	Need the next election details as we from the community would like to run for the Board just to make sure we are part of the HOA.	HOA
Swimming pool Pass	As there are no amenities being provided to us(CHNE), why do we have to pay for the pool Pass besides of high HOA, as this is ONLY amenity we have in the community	HOA
HOA meetings schedule	Do we have monthly HOA meetings or Quarterly meetings where residents can attend and talk about the issues we have in the community.	HOA
Social events	We would like to conduct the regular social events in CHNE as well as like it is being arranged at the lakes. Otherwise we would like them conducted on a rotational basis in the each community we have. We would like HOA fund the events so we can have them conducted at our community so we don't have to drive over to the village shops every time.	Water District/ HOA
Neighborhood watch	It is proposed to have neighborhood watch program for CHNE so we can watch out the neighborhood as there was break in the house on the Amande Avenue just last week.
Gated community	As we are being left behind the rest of the Castlehills, we would like to pursue an option of Gated community, given that the streets and lights and other regular maintenance is still to be covered by Water district as this is not being maintained by city.	Water District/ HOA
Homestead exemption	Discussed about the homestead exemption is being given to 1F residents from Water District portion and why not for the entire  CHNE community.	Water District (1F and 1G)
1F/1G Board meetings (Time and Location)	Requested to conduct 1F and 1G Board meetings at Water District office instead Hotel as this is very far; and at the late afternoon hours (4 PM, 5 PM). This would help us attend from our CHNE community. Per Mr. Tony, there was no attendance even when the meetings were conducted at the water district office. He will still discuss internally with the Board to facilitate the change.	Water District (1F and 1G)

Best Regards

Gangadhar Kotu

Community Blog: https://CastleHillsNEHomes.blogspot.com/